Exam Procedures - Rules and Regulations
JCQ Information for candidates
Taking Exams at Barking Abbey School
Once the Head of Department has entered students for their exams, an Exams Timetable is created for the individual candidate.
Through the Exams Office, students are notified when they are able to collect their timetable. Timetables will also be emailed to the primary email address linked to your student profile.
Once collected, it is the student’s responsibility to make sure that their timetable is correct. If there are any discrepancies students must immediately notify the Exam Officers.
Seating arrangements can be found on your individual timetable. There will also be daily exam seating lists displayed on the board on the outside of the sports hall. It is your responsibility to know in advance which room you are in and where your seat is.
Exams are held in the Main Hall, the Base and in classrooms. You will need to check for any room changes that may occur but you also have to make sure that you adhere to the rules of being ‘quiet’ where an exam is taking place.
If the Main Hall is being used for exams students will not be allowed access across the back of the Hall. Barriers and signs to this effect will be out in force to stop students making too much disturbance.
Coats and bags are to be stored in a classroom opposite the green gym for Year 11 and in the Sixth Form Common Room for Year 12 and 13. AVOID BRINGING IN ANY VALUABLES.
For exams starting at 9am, you are to arrive at the correct exam room between 8.45 and 8.55 only.
For exams starting at 2pm, you are to arrive at the correct exam room between 1.45 and 1.55 only.
The canteen will not be available for you to sit in.
You must be punctual for every examination, it is most important as there is no guarantee whatsoever that any time lost through a late arrival will be able to be made up. Being seriously late – e.g. arriving after an examination has ended – means that admittance will be refused in accordance with the official regulations.
Correct school uniform must be worn for every examination. Year 12 and 13 students must have their ID badges on with the photograph on view (otherwise, admittance may simply be refused)
You must bring to the examination the correct equipment: black pen (not blue), pencil, calculator, rubber etc. You may have bottled water but the label must be removed prior to entering the exam room.
It is essential that students do not have on or with them a mobile telephone, iPod, MP3 player, headphones, earphones, smart watches or any such device in any examination. To be in possession of such items or of notes connected with the subject being examined is prohibited by the examination boards and disqualification is the penalty for breaking this official rule.
Unfortunately, despite all our warnings and reminders, it is not unusual for someone to ignore them and then find that this ends in disqualification. Leaving such items at home during examinations will prevent this from happening and will also ensure that they remain completely safe and secure.
If it is absolutely essential you bring in your mobile phone, you must give in your phone at the desk by the cloakroom or to Mr Wise if you are in year 12 or 13. You will be given a number card which you must put on your exam desk. You phone will only be released to you in exchange for your numbered card.
When entering the exam hall or room you must do so in complete silence and remain that way until you leave.
When seated in the Main Hall or the Base, you will be told to leave by rows and must do so in an orderly fashion.
You should not wait for other students directly outside the exam room and wait until clear of the area before talking.
It is often the case that your exam may finish earlier than another exam in the same room, you must not disturb any other student still taking an exam.
When an exam finishes, you are to leave the premises in an orderly fashion, unless you have another exam later on. If this is the case, you must find a quiet, available space to revise in.
In the event that you are ill or have an injury at the time of your examinations, it may be possible to apply for emergency access arrangements.
Please contact the Examinations Officer directly if you wish to seek clarification of the examination boards' requirements or to discuss individual circumstances.
Special Consideration may be given following an examination in respect of an illness, accident or bereavement ‘to ensure that candidates who suffer temporary illness, injury or indisposition at the time of the examination are given some compensation for their difficulties'. Applications must be made to the Examinations Officer immediately following the examination paper(s) affected, so prompt action in the production of supporting documentation (usually a doctor's letter) is necessary. The student and/or his or her parents must initiate the process and provide medical evidence within two working days of the examination/s affected.